Legal Secretary – Labor and Employment

Burke, Williams & Sorensen, LLP is seeking a full-time Legal Secretary to join either its Oakland or San Francisco offices.  This position is a full-time, non-exempt, 7.5-hour/day position.  Our current arrangement for staff is to work 2 days on-site and 3 days from home weekly upon satisfactory completion of their introductory period. This arrangement may be changed at any time based on business needs and decisions.

Description of Responsibilities

Essential functions include but are not limited to the following:

• Provide secretarial and administrative support to the both partners and associates.  This assignment is subject to change based on business needs.
• Provide backup support to other secretaries during planned and unplanned absences.
• Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports.
• Exercise strong judgment and maintain confidentiality.
• Timely file documents with various courts and administrative bodies, including electronic filing where applicable.
• Assist with preparation for meetings, depositions, hearings, mediations, trials, and other proceedings.
• Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department.
• Review and maintain electronic case and administrative files.
• Maintain assigned attorneys’ calendars to track meetings, hearings, depositions, court dates, and other due dates as well as maintain attorneys’ contacts.
• Enter attorney’s time according to Firm billing practices as requested. In addition, coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients.
• Create New Client Matter Memos, including tracking the status of each.
• Prepare check requests and coordinate payment to vendors as necessary.
• Assist with travel arrangements and prepare and track expense reimbursements.
• Ability to work overtime as needed.
• Other duties and responsibilities as assigned.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Minimum of  7-10 years of  legal secretary experience, preferably supporting a Partner/Principal or Senior Attorney.
• Prior Labor & Employment experience is also highly desirable, though not required.
• Proven track record of strong customer service skills.
• Clear and effective written and verbal skills.
• Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
• Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
• Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocuments, Best Authority, CompuLaw/ProLaw; Aderant preferred.

Compensation

The annual compensation range for this position is $85,000.00 to $115,000.00.  The salary offered within this range will depend upon qualifications and experience.

We encourage all interested candidates to apply by emailing a cover letter and resume to staffrecruiting@bwslaw.com.

Burke, Williams, & Sorensen LLP is an equal-opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.