Legal Secretary – Riverside | Burke, Williams & Sorensen, LLP

Burke, Williams & Sorensen, LLP is seeking a full-time Legal Secretary to join its Riverside office and provide comprehensive administrative and legal support to attorneys in the firm’s Public Law practice.

This is a full-time, non-exempt, 7.5-hour-per-day position. After satisfactorily completing the introductory period, staff work two days on-site and three days from home each week. This arrangement may be modified at any time based on business needs.

Description of Responsibilities:

Essential functions include, but are not limited to, the following:

Support attorneys serving as City Attorney, Assistant City Attorney, or special counsel to cities and public agencies.
Prepare, revise, and finalize municipal documents, including staff reports, ordinances, resolutions, agreements, memoranda, and correspondence.
Assist with the preparation and distribution of city council, board, and commission agendas and packets.
Maintain attorney calendars, including council and commission meetings, closed sessions, public hearings, deadlines, and client meetings.
Track and communicate municipal deadlines, including agenda cutoffs and administrative filing requirements.
Manage and organize public agency records and municipal files using the firm’s document management system, NetDocuments.
Communicate professionally with city clerks, city managers, department leads, elected officials, and agency staff.
Support compliance matters, including Brown Act, Public Records Act, and Political Reform Act/Public Ethic requests.
Coordinate rate and billing information with Accounting.
Provide limited litigation support related to public entity matters as needed.
Prepare and file FPPC Form 700 forms for attorneys.
Other duties and responsibilities as assigned.

Qualifications:

High school diploma required; Bachelor’s degree preferred.
Minimum of 7-10 years of legal secretary experience, preferably supporting municipal or public law attorneys.
Familiarity with California public law, including the Brown Act and Public Records Act.
Working understanding of the structure, purpose, and function of municipal and other public entities.
Proven track record of strong customer service skills.
Clear and effective written and verbal skills.
Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.
Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocuments, Best Authority, CompuLaw/ProLaw; Aderant preferred.

Compensation:

The annual compensation range for this position is $85,000.00 to $106,000.00. The salary offered within this range will be based on qualifications, experience, and other relevant factors.

In addition to competitive compensation, we offer a comprehensive benefits package, including medical, dental, and vision coverage; a 401(k) retirement savings plan; paid time off; and commuter benefits, including parking or public transportation assistance.

We encourage all interested candidates to apply by emailing a cover letter and resume to staffrecruiting@bwslaw.com.

Equal Employment Opportunity:

Burke, Williams & Sorensen LLP is an Equal Opportunity Employer. We are committed to creating and maintaining a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, age, sex, national origin, ancestry, disability, medical condition, genetic information, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local law.

Notice to Search Firms and Staffing Agencies:

Burke, Williams & Sorensen LLP does not accept unsolicited resumes from search firms, staffing agencies, or other third parties. Submission of a candidate’s resume or profile does not establish any obligation on the part of the firm to pay a fee.

All candidate referrals and resumes must be submitted directly to staffrecruiting@bwslaw.com pursuant to a prior written agreement with the firm. Resumes sent to attorneys or other firm personnel will not be considered authorized submissions. Search firms interested in establishing a relationship with Burke, Williams & Sorensen LLP may contact staffrecruiting@bwslaw.com for consideration.