Administrative Assistant – Riverside

Burke, Williams & Sorensen, LLP is seeking a full-time Administrative Assistant to join its Riverside office. This position serves as a key point of contact for clients, visitors, attorneys, and staff and plays an important role in ensuring the smooth day-to-day operation of the office. The Administrative Assistant is responsible for front desk and administrative support functions, office coordination, vendor and facilities support, and assisting with onboarding and other office administrative processes. The successful candidate will be professional, organized, dependable, and client-service oriented, with the ability to manage multiple priorities in a fast-paced professional environment.

This is a full-time, non-exempt, 8-hour-per-day position located in our Riverside office. This position requires in-office attendance five days per week to support daily office operations and ensure excellent client service.

Description of Responsibilities:

Essential functions include, but are not limited to, the following:

• Serve as the first point of contact for visitors and vendors.
• Maintain a professional, organized, and welcoming reception area and common office spaces, ensuring all areas are tidy and well-stocked.
• Order and maintain office and kitchen supplies; coordinate with vendors as needed.
• Prepare and process expense reports, reimbursement requests, and payment submissions in accordance with firm procedures.
• Act as a liaison with building management and the parking office, submitting maintenance or access requests as needed.
• Coordinate building access for new hires and departing employees.
• Work closely with HR and Office Management on new hire onboarding and office setup logistics.
• Provide general administrative support, including conference room scheduling, meeting preparation, mail distribution, and courier coordination.

Qualifications:

• High school diploma or GED required; Associate’s degree or administrative training preferred.
• Minimum of 3–5 years in a legal or professional services environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with phone and visitor management systems preferred.
• Excellent communication and interpersonal skills with the ability to interact professionally with clients, attorneys, staff, and vendors.
• Strong organizational and time-management skills with high attention to detail.
• Proven reliability, discretion, and commitment to maintaining a professional front-office presence.
• This role reports to the Southern California Regional Office Administrator.

Compensation:

The annual compensation range for this position is $55,000.00 to $70,000.00. The salary offered within this range will be based on qualifications, experience, and other relevant factors.

In addition to competitive compensation, we offer a comprehensive benefits package, including medical, dental, and vision coverage; a 401(k) retirement savings plan; paid time off; and commuter benefits, including parking or public transportation assistance.

We encourage all interested candidates to apply by emailing a cover letter and resume to staffrecruiting@bwslaw.com.

Equal Employment Opportunity:

Burke, Williams & Sorensen LLP is an Equal Opportunity Employer. We are committed to creating and maintaining a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, age, sex, national origin, ancestry, disability, medical condition, genetic information, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local law.

Notice to Search Firms and Staffing Agencies:

Burke, Williams & Sorensen LLP does not accept unsolicited resumes from search firms, staffing agencies, or other third parties. Submission of a candidate’s resume or profile does not establish any obligation on the part of the firm to pay a fee.

All candidate referrals and resumes must be submitted directly to staffrecruiting@bwslaw.com pursuant to a prior written agreement with the firm. Resumes sent to attorneys or other firm personnel will not be considered authorized submissions. Search firms interested in establishing a relationship with Burke, Williams & Sorensen LLP may contact staffrecruiting@bwslaw.com for consideration.