Legal Secretary – Multiple Opportunities – San Francisco, Oakland & San Jose

Burke, Williams & Sorensen, LLP is seeking multiple candidates for full-time Litigation Legal Secretaries to join its San Francisco, Oakland & San Jose offices and provide comprehensive administrative and litigation support to attorneys throughout all phases of litigation.

This is a full-time, non-exempt, 7.5-hour/day position. After satisfactorily completing their introductory period, staff works two days on-site and three days from home each week. This arrangement may be changed at any time based on business needs and decisions.

Description of Responsibilities:

Essential functions include, but are not limited to, the following:

Provide secretarial and administrative support to three to four attorneys, including owners, non-equity partners, and associates.
Provide backup support to other secretaries during planned and unplanned absences.
Draft, proofread, and revise various documents, including pleadings, correspondence, memoranda, letters, emails, and investigation reports.
Exercise strong judgment and maintain confidentiality.
Timely file documents with various courts and administrative bodies, including electronic filing where applicable.
Assist with preparation for meetings, depositions, hearings, mediations, trials, and other proceedings.
Review incoming mail and correctly route it to appropriate parties, including attorneys and the Firm’s Calendaring/Docketing Department.
Review and maintain electronic case and administrative files.
Maintain assigned attorneys’ calendars to track meetings, hearings, depositions, court dates, and other due dates, as well as maintain attorneys’ contacts.
Enter attorneys’ time according to Firm billing practices as requested. Additionally, coordinate with Firm’s billing personnel to facilitate attorneys’ timely review of monthly billing statements and invoicing of clients.
Create New Client Matter Memos, including tracking the status of each.
Prepare check requests and coordinate payment to vendors as necessary.
Assist with travel arrangements and prepare and track expense reimbursements.
Ability to work overtime as needed.
Other duties and responsibilities as assigned.

Qualifications:

High school diploma required; Bachelor’s degree preferred.
Minimum of five years of legal secretary experience, preferably supporting senior-level attorneys.
Prior experience in Litigation is highly desirable.
Experience with filing under seal, filing in Appellate Court, and filing in Supreme Court is a plus.
Proven track record of strong customer service skills.
Clear and effective written and verbal skills.
Trial experience preferred.
Excellent organizational skills with the ability to multitask and meet deadlines in a high-pressure environment.
Ability to work independently as well as collaboratively, demonstrating strong problem-solving skills.
Proficiency in Microsoft Office Suite and Adobe Acrobat is required.
Knowledge of and experience with electronic document management systems, time-entry programs, and calendaring programs, including NetDocs, Best Authority, CompuLaw/ProLaw; Aderant preferred.

Compensation:

The annual compensation range for this position is $95,000.00 to $115,000.00. The salary offered within this range will be based on qualifications, experience, and other relevant factors.

In addition to competitive compensation, we offer a comprehensive benefits package, including medical, dental, and vision coverage; a 401(k) retirement savings plan; paid time off; and commuter benefits, including parking or public transportation assistance.

We encourage all interested candidates to apply by emailing a cover letter and resume to staffrecruiting@bwslaw.com.

Equal Employment Opportunity:

Burke, Williams & Sorensen LLP is an Equal Opportunity Employer. We are committed to creating and maintaining a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, age, sex, national origin, ancestry, disability, medical condition, genetic information, protected veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local law.

Notice to Search Firms and Staffing Agencies:

Burke, Williams & Sorensen LLP does not accept unsolicited resumes from search firms, staffing agencies, or other third parties. Submission of a candidate’s resume or profile does not establish any obligation on the part of the firm to pay a fee.

All candidate referrals and resumes must be submitted directly to staffrecruiting@bwslaw.com pursuant to a prior written agreement with the firm. Resumes sent to attorneys or other firm personnel will not be considered authorized submissions. Search firms interested in establishing a relationship with Burke, Williams & Sorensen LLP may contact staffrecruiting@bwslaw.com for consideration.